ABRWG Annual Self-Evaluation Tool 2025

This annual self-directed reflection evaluation is to be completed independently by each active member of the ABRWG. To effectively and transparently gather, share, and respond to all the feedback, this evaluation is anonymous. The group will review the collective results together during a designated meeting after all the results have been gathered.

This tools measures the following dimensions:

Individual Contribution and Group Process
Membership Composition and Community Accountability

Instructions:

Evaluate each statement using a scale of 1 to 5.

Not at all well; significant improvement required
Poorly; requires some improvement
Moderately well
Quite well; little room for improvement
Very well; no room for improvement

Comment sections are provided (and are optional) for each dimension and should be used to capture any additional thoughts and feedback related to the corresponding dimension.

ABRWG Annual Self-Evaluation

Dimension 1: Individual Contribution and Group Process

All active ABRWG members are responsible for ensuring effective, open member relations with one another and for understanding and meeting the expectations captured in the ABRWG Terms of Reference (available for reference via https://pickeringlibrary.ca/abrwg/). All active ABRWG members are responsible for ensuring the internal structure, systems, and processes within the Working Group are working effectively. In this section, you are invited to individually reflect on your personal contributions and the group processes of the Working Group.

1. The Working Group has clear Terms of Reference for its roles, duties, and scope.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

2. I demonstrate a clear understanding and application of the Terms of Reference(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

3. I ask probing and informed questions of my peers, and the Library staff, to enhance the feedback, outcomes, and recommendations put forth by the group.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

4. I actively visit the Pickering Public Library in-person to observe the user experience in all of its library spaces and bring forward my informed observations to the Working Group discussions.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

5. I actively use or trial Pickering Public Library services (physical and/or digital) to observe the user experience and bring forward my informed observations to the Working Group discussions.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

6. I promote and ensure open dialogue and contribute to achieving consensus during group decision-making discussions.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

7. I am able to think and act independently of, and I am not unduly influenced by, the Library Liaison(s) and other Pickering Public Library staff.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

8. I am able to think and act independently of, and I am not unduly influenced by, the Pickering Public Library Board.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

9. I regularly attend meetings and arrive thoughtfully prepared to discuss the business items on the agenda.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

10. I receive the appropriate information from the Library Liaison(s) to fulfill my role and responsibilities per the Terms of Reference.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

11. The number of Working Group meetings in a year meets our needs.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

12. The Working Group meets for an appropriate amount of time each meeting. Currently, this is approximately 2 hours.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

13. The Working Group uses a clear annual Work Plan to plan meetings and to ensure progress check-ins on recommendations under implementation are scheduled in a timely manner.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

14. The Working Group is consistently united and enthusiastic about the work set out in the Work Plan.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

15. Discussions at Working Group meetings are open, respectful and air opposing views effectively.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

16. The Working Group has an effective system to identify and deal with conflicts of interest among its group members.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

17. The Working Group and the Library Liaison(s) have an effective working relationship.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

18. The Working Group has roles, such as Chair, Vice Chair and Notetakers. These roles meet the needs of the Working Group.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

19. Overall, the Working Group members have an effective working relationship with one another.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

20. Other comments, feedback, and suggestions pertaining to individual contributions, overall teamwork and processes:

Dimension 2: Membership Composition and Community Accountability

The Working Group is responsible for ensuring a balanced representation across active members and that all membership requirements per the Terms of Reference are maintained. The Working Group is responsible for ensuring all activities represent and address the community's needs and priorities. In this section you are invited to reflect on the membership and how the Working Group is ensuring accountability to the community.

21. The Working Group has an effective mix of skills, experience, and expertise to successfully address the areas of growth and community feedback.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

22. As a Working Group member, I feel empowered to bring forth community information that may be helpful to support discussions about priority topics pertaining to Pickering Public Library services.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

23. Deliberations and discussions at the Working Group meetings consistently focus on the library-centered priority issues determined by the community feedback received regarding the Pickering Public Library.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

24. I find the Working Group's meeting minutes clear and useful.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

25. As a Working Group member, I am familiar with the ABRWG information posted to the public on the Library's website (https://pickeringlibrary.ca/abrwg).(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

26. ABRWG information is available to the public and captures the work effectively for community members to transparently stay informed. This includes the monthly minutes and updates being posted on https://pickeringlibrary.ca/abrwg.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

27. ABRWG information (history, framework, recommendations, work plans, etc) is shared through community presentations to other organizations and/or other public libraries, such as at the Ontario Library Association Super Conference and the Public Library Association Conference. Sharing ABRWG information in presentations helps spread the reach of the ABRWG's work and is an effective strategy for sharing our learning journey.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

28. In my experience, all Working Group members speak directly to their lived experiences as active clients of the Pickering Public Library or residents of Pickering, when contributing input to the discussions.(Required)

Not at all well; significant improvement required	Poorly; requires some improvement	Moderately well	Quite well; little room for improvement	Very well; no room for improvement

29. Other comments, feedback, and suggestions pertaining to membership and community accountability:

Annual Membership Eligibility Declaration and Commitment Renewal

All active ABRWG members are responsible for ensuring they continue to meet the membership eligibility criteria and should report any status changes to the Library Liaison(s) as soon as possible. All active ABRWG members must confirm their commitment for the next calendar year annually. As such, this section provides an opportunity for all members to complete this annual requirement.

30. Name(Required)

First Last

31. Per the ABRWG TOR, all active members must demonstrate that they live in Pickering (or work for an agency/organization that is specifically Pickering serving).(Required)

I am currently a resident of Pickering. I will submit my current Pickering residential address and contact information, by email, to the Staff Liaison before the November meeting. I understand the address and contact information emailed will be used to confirm I am a Pickering resident and update my volunteer file, including all honorarium documentation (eg. honorarium pay statements and tax documents).

I am currently working for an agency/organization that is specifically Pickering serving. I will submit my current Pickering work place address and contact information, by email, to the Staff Liaison before the November meeting. Additionally, if I am enrolled in the honorarium program, I will submit my personal contact information as well for annual verification.

I no longer meet this eligibility criteria and understand my term with the ABRWG will end on December 31 of this current year.

32. Per the ABRWG TOR, all active members are committed to the term of one calendar year with the opportunity to renew their commitment for the following calendar year every November. Please select the statement that best describes your current status.(Required)

I accept and agree to abide by the ABRWG Terms of Reference. I would like to renew my commitment and continue as an active member for the next calendar year.

I will not be renewing my commitment for the upcoming calendar year, and understand this means my term with the ABRWG will end as of December 31 of this current calendar year.

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